How to share your calendar with a colleague in Office 365
Sharing your Outlook calendar is a simple yet powerful way to improve coordination and transparency with colleagues, clients, or team members. Whether you’re managing meetings, planning team availability, or streamlining appointment booking, a shared calendar helps everyone stay on the same page. In this guide, we’ll walk you through the steps to share your Outlook calendar and explain how to control what others can see and do with it
Share your calendar
Select Calendar > Share Calendar.
Choose a calendar to share.
Select Add, decide who to share your calendar with, and select Add.
Select OK and you’ll see the added people with a default permission level.
Choose a name, select the access level to give, and select OK.
Open a shared calendar
Open an email with a shared calendar and select Accept.
In Outlook, select Calendar > Shared Calendars to view a shared calendar.
Choose a calendar to open.
Right click on the calendar’s name and select Overlay to layer the shared calendar over your own.
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