Making a basic signature in Microsoft Outlook
A well-crafted email signature adds a professional touch to your messages and ensures recipients have your contact information at a glance.
Whether you’re sending emails internally or to clients, including consistent branding—such as your name, title, company, and logo—helps build trust and reinforces your identity.
In this guide, we’ll show you how to create and manage custom signatures in Microsoft Outlook so you can save time and maintain a polished appearance in every email you send.
Try it!
Create custom signatures that can be automatically added to your email messages. Email signatures can include text, images, your electronic business card, a logo, or even your handwritten signature.
Create an email signature
Select New Email.
From the Insert section of the ribbon, select Signature > Signatures.
Select New, type a name for the signature, and select OK.
Under Edit signature, type your signature and format it the way you like.
Select OK and close the email.
Select New Email to see the signature you created.
If you have multiple signatures, go to Choose default signature and select the one you want to appear on New messages. You can always change to another signature when writing the the email.
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