How to create a new Teams Meeting

Working remotely is more popular than ever, and Teams has really enabled us to be able to easily schedule, host and organise team video meetings. Needing to know how to get started? Here’s your easy guide! 

If you don’t already know, we’re HFC Systems, and we’re a friendly IT support company in Stokesley, and we help companies throughout Teesside & North Yorkshire with all of their small business tech support requirements. 

Open Microsoft Teams:

There’s every chance we’ve already helped you get up and running on Teams. However,

  • If you haven’t installed Microsoft Teams, download and install it from the official website.
  • Open the Teams application on your computer or use the web version.


If you need a hand installing Teams – or you don’t have a Microsoft account – get in touch, we can help!  

Sign In:

  • Sign in with your Microsoft account or your work/school account associated with Microsoft Teams.
  • On the left-hand side, click on the “Calendar” tab. This is where you can view and schedule meetings.
  • In the top-right corner, click on the “New meeting” button.

Fill in Meeting Details:

  • Add the meeting title in the “Title” field.
  • Choose a date and time for your meeting.
  • Set the duration of the meeting.
  • You can also add a location, although this is optional.
  • Now it’s time to start adding the people you wish to attend! 

Need to see when people are free?

Click on “Scheduling Assistant” to see the availability of participants if your Teams is connected to your organisation’s calendar system.

Most Importantly...

Save your meeting! 

Click on the “Save” button to schedule your meeting.

Join Your Meeting:

  • When it’s time for your meeting, go back to the Calendar.
  • Click on your meeting, then click “Join” to enter the meeting.
  • Use buttons to turn your camera and microphone on/off.
  • Share your screen or chat with others if needed.

When you’re done, click “End meeting” to finish.

So that’s it, easy peasy! You’ve successfully created and joined a Teams meeting. Remember, you can always explore more features as you get comfortable with Teams.

Remember that the steps might vary slightly depending on the version of Microsoft Teams you are using, as there might be updates or changes over time.

Needing further tech help? Give us a call today:

Hey there! We know as a small business owner, IT is usually on the bottom of the list of things you think about. But equally, it’s probably one of the most important tools you use in your job. But why should you think about having a Managed Service Provider, and why pick HFC Systems?

If you’re tired of wrestling with technology that just won’t cooperate? And having error messages and tech glitches leaving you feeling frustrated and helpless? Well, fear not! We have just the solution you need – our amazing IT support services!

Picture this: you’re working on an important project, and suddenly your computer freezes. Panic sets in as you realize you haven’t saved your work in ages. Your heart sinks, and you start contemplating a life of hermitage in the mountains, far away from anything remotely electronic. But hold on! Take a deep breath and consider this: with our IT support services, such nightmares can become a thing of the past

We’re like your own personal tech superheroes, ready to swoop in and save the day.

We’re based in Stokesley and can help out in both the local area, and further afield! We have a whole host of tools available to us which means that sometimes, we don’t even have to come and visit the premises. Here are just a few reasons why you absolutely need our IT support services in your life:

1️⃣ Reliable Assistance: We’re here for you whenever you need us. Whether it’s a minor hiccup or a major meltdown, our expert technicians will jump into action and resolve your tech troubles in no time – say goodbye to endless hours spent Googling solutions.

2️⃣ Peace of Mind: Imagine a world where you can focus on your work without worrying about technical glitches.

With our IT support services, that world becomes a reality. We’ll take care of all the nitty-gritty tech stuff, so you can concentrate on what you do best.

3️⃣ Increased Productivity: When your technology is running smoothly, so does your work. With our assistance, you can bid farewell to those frustrating moments when you’re stuck waiting for your computer to cooperate. Say hello to enhanced efficiency, improved workflow, and more time to tackle important tasks.

4️⃣ Security Assurance: Cyber threats lurk around every digital corner, ready to pounce on unsuspecting victims. But fear not!
Our IT support services include robust security measures to safeguard your valuable data. We’ll keep those pesky hackers at bay and ensure your sensitive information stays safe and sound.

5️⃣ Stay Up-to-Date: Technology evolves faster than the speed of light (well, almost!). It’s challenging to keep up with the latest updates, patches, and software releases. But fret not! We’ve got your back. Our IT support services ensure your systems stay up-to-date, eliminating vulnerabilities and optimizing performance.

6️⃣ Cost Savings: Yes, you heard that right – our services can save you money! Investing in proactive IT support means preventing major issues before they happen. Say goodbye to unexpected downtime, costly repairs, and lost productivity. By taking care of your tech proactively, we help you avoid unnecessary expenses down the line.

So, there you have it

So, there you have it – a glimpse into the wonderful world of our IT support services. We’re passionate about making your tech experience smoother, simpler, and more enjoyable. Let us be your trusty sidekick in the battle against technological woes!

Give us a call, and let’s embark on this exciting journey together. Trust us, you won’t regret it!

If you need more information on how to get your website started please get in touch!

Who we are: HFC Systems are a Business IT support company based in Stokesley, North Yorkshire. We offer everything from business IT support contracts to computer software, computer repairs and antivirus.

Get Support

(01642) 686687

Our Office

1 Roseberry Court, Stokesley Business Park, Stokesley, North Yorkshire, TS9 5QT

General Contacts

01642 686687